FAQs - Everything you need to know about entering

Entries close on Friday 24 April 2020 at 23:55.

It is the entrants responsibility to ensure that all entries are completed and fully uploaded to the site by this date.

Our offices close at 17:00, therefore no one will be available to assist you should you be uploading your entry after this time on the deadline day.

All work should be entered using our online entry system.

1. Select the category you wish to enter. (You can select additional categories from the drop down menu in the basket and the clicking the green +add button.)

2. You will then be redirected to a registration page for new users or login page for returning users

3. You will need to supply the following information for each category you enter:

  • Company name
  • Project name
  • Company logo - this will be used in the awards presentation if shortlisted
  • Summary of your submission - 50 - 100 words summarising your entry for this year to be published if you are shortlisted
  • 1000 word PDF summary
  • 2 High Resolution Images Supporting Your Entry - this will be used in the awards presentation if shortlisted
  • Additional Supporting Material (optional) 

It is the entrant’s responsibility to ensure they have (written) permission from any owner of the supporting material they are wishing to upload.

This includes:

  • Literary works such as articles, stories, journals, or computer programs;
  • Pictures and graphics;
  • Audio-visual recordings such as movies;
  • Sound recordings;
  • PowerPoint presentations.

4. Once all mandatory fields have been answered you can proceed to submit your entry.

5. A confirmation email will be automatically emailed to the address assigned to the login credentials as soon as you submit your entry. If this is not received check your junk mail folder and contact info@heavyliftawards.com

Entries for the Heavy Lift Awards are free of charge. 

Categories available to enter are:

  • Airfreight Solution of the Year
  • Environment Award
  • Excellence in Engineering
  • Forwarder Network of the Year
  • Innovation Award
  • Lifetime Achievement Award
  • Overland Transport Provider of the Year
  • Port/Terminal Operator of the Year
  • Project Logistics Provider of the Year
  • Project of the Year
  • Safety Award
  • Shipping Line of the Year
  • Training Award

Any product, service or company can be entered into as many categories as desired.

Entry tips:

  • Be clear and concise
  • Keep your summary brief but comprehensive
  • Try to refer back to the criteria in your entry
  • Supply as much evidence as possible to support your entry
  • Make sure you have management approval to submit an entry for the awards
  • Don’t be afraid to ask questions if any part of the process is unclear

Any confidential or sensitive information included in your entry must be clearly marked.

We ask all of our judges to sign a confidentiality agreement before we allow them to begin the judging process and review any entries.

Winners of the awards will have an overview of their entry published on www.heavyliftpfi.com and in the magazine.

Any information that shouldn’t be included should be clearly marked within your entry.

Yes, of course you can still enter the Heavy Lift Awards, but you are unable to enter the category you are sponsoring.

HLPFI will contact all entrants (regardless of whether they have been shortlisted or not) by Monday 13 July.

No, you can submit your entry and book your table either separately or together. 

Tables can be booked here. 

Entries can be submitted here.

FAQs - Everything you need to know about attending

We would like to announce that the Heavy Lift Awards will be held on 21 October 2020 at the Royal Lancaster Hotel, London.

Please check with your local consulate to see if you will need to apply for a VISA to visit the UK to attend this awards evening. We will be able to supply you with a letter to state your reason for travel. 

Table of 10 (until 5 June 2020) early bird rate - £2100 + VAT

Includes pre-dinner drinks reception, three course evening meal and awards presentation on 21st October 2020.

You will be sent a drinks order form with your tickets three weeks prior to the event.

Tables of 10 booked on or after the 5 June will be charged at £2250 + VAT.

Individual places (until 5 June 2020) early bird rate - £220 + VAT

Includes pre-dinner drinks reception, three course evening meal and awards presentation on 21st October 2020.

Individual places booked on or after the 5 June will be charged at £240 + VAT. 

*Please note, that hotel accommodation and drinks, other than those stated, are not included in the ticket price.


18:45 Drinks reception

19:30 Dinner

21:30 Awards presentation

23:00 After-party

01:00 Bars close

01:30 Carriages

The dress code is Black Tie. 

Please login and complete your guest names and dietary requirements in the ‘My Transactions’ section or alternatively please email the list across to info@heavyliftawards.com.

Photographs and video will be taken at this event.

By taking part in this event you grant the event organisers full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for visual presentation or social media or marketing purposes relating to the event or future events organised by DVV Media International Ltd.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use of these materials.

In line with our Terms & Conditions if you cancel on or before 3 April 2020 we will refund your booking fee less an administrative charge of 15%. If you cancel after 3 April 2020 no refund will be given.

Please note this also applies in the case that payment has not yet been received when full payment of your booking would be required.

If the Organisers cancel the function we will refund all booking fees paid.